Hawaii Party Outline

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Here's an overview of how most local parties go… A great reference for the Host & MC! This outline may be adapted for your event (though it cannot be reprinted without my permission).

Sheet # 1

“A Classic Hawaii Party Outline”

From the upcoming “Great Hawaii Party Source” (C. 1994, 2005 by Mike Ching)

ROOM SET UP

Install Decorations & Set Up Room

Open Room

DOORS OPEN: RECEPTION HOUR (aka COCKTAIL HOUR)

Begin “Atmosphere Music”
Welcome Arriving Guests
Begin Bar & Pupus Service
Amusements for Kids: Games, Strolling Characters, Goody Bags, etc.

WELCOME ANNOUNCEMENTS

“Aloha everyone!”

“Thank you all for being with us to celebrate (event)_________________. I’m (name)_____________.”

“Please go to your seat and get comfortable. We’re ready to start the food service.”
(Point Out Bar & Pupus, Parking Validation Table, and Restroom Area)

INVOCATION / BLESSING

(Opening Prayer by Pastor, Close Friend, or Family Member)

FOOD SERVICE ANNOUNCEMENT

(If the meals are buffet-style, describe the order the tables will go to the buffet line:
(By Captain’s Notice, Head Tables First, Oldest/Youngest First, Table Number, other…)

FOOD SERVICE

(Accompany With Live or Recorded Music)

PRE-PROGRAM ANNOUNCEMENTS

Begin approx. 45 min. after the last table is served or when most adults are finishing their meals.
Introduce the birthday child’s parents, family members, and out-of-town guests.
____________________________________________________________________________________
(Thank those “helping hands” who assisted with decorations, pupus, bar, games, set up, centerpiece, etc.)
____________________________________________________________________________________
(Special Thanks to Babysitters and Grandparents)
____________________________________________________________________________________
(Food, Pupus, and Bar will remain available until _______ )
____________________________________________________________________________________
“In a few minutes, we’ll begin the entertainment.”
(Describe Upcoming Program: Uncle John’s Recollections, Slides, Video, Magician, Humorous Stories...)
___________________________________________________________________________________
“After that, we’ll sing “Happy Birthday”. So sit back, relax and enjoy!”
(Point out restroom locations again. Allow 5-10 minutes for bathroom break.)

ENTERTAINMENT

Introduce Entertainer(s). At the conclusion, go up onto the stage to lead the applause.

“HAPPY BIRTHDAY” SONG

(BE SURE CANDLES & LIGHTER / MATCHES ARE ON HAND.)

Gather birthday child & kids around the birthday cake. (Photos)

Invite those with cameras up front.

At the conclusion, have someone lead the birthday song and applause.

Cut and serve the birthday cake.

Kids will begin to play.

Distribute favors or goody bags. Optional: Organized Games or Pinata.

CENTERPIECE GIVEAWAY (Optional)

“We’d like to thank _______________ for the beautiful centerpieces. We’ll be giving them away by…
(Describe Game): Oldest Person, Youngest Person, Same Birthday, Chair Marker, “Hot Potato”, etc.”

CLOSING MAHALO
(Immediate family members may gather in front for personal thanks & sentiment.)

“Thank you all for sharing this celebration with us!” (Family expresses thoughts) …

“Please drive safely, and until we meet again... Aloha!”

Remind them of parking validation. Optional: Continue with Dance Band, Disco, or Karaoke.

__________________________________________________________________________________
Outline Copyright 1994, 2005 Mike Ching’s Magical Entertainments (808) 836-1800
See us@MikeChingMagic.Com

Save time and money by AVOIDING some VERY COMMON MISTAKES... Check out...

Sheet # 2

“Success Tips for Hawaii Parties”

Avoid these Common Party Mistakes…

Music is Atmosphere

Very important! A party without music always seems to be missing something. Music should be heard from the moment your guests enter the room. Bring along a CD or cassette player and music suitable for the event.
(If you’re uncertain, it’s almost impossible to go wrong with Contemporary Hawaiian for occasions like 1st Birthdays, Yakudoshi, Anniversary, etc.)

Personalize your selection with favorite music of the guest of honor. Choose music from popular children’s shows and movie soundtracks (for 1st Birthday & kids’ parties) or tunes from the Anniversary Couple’s high school days or from the time they were courting. If you have a “live” microphone handy, you can “mic-up” a small CD/cassette player by placing the mic a comfortable distance from the speakers.

More Sound Tips

If your party site doesn’t have a microphone system, try to locate a friend or relative with one, even if it’s a larger Karaoke system. In a party full of talking people, it can be difficult to be heard for important announcements!

If you personally have no music available, you can often tap into the “House Music” of many catering rooms and banquet halls.

Another option is to mic-up a radio that is tuned to an appropriate music station. Choose a station without much talk or commercial time (especially appropriate for home/backyard parties).

Birthday Cake?

Don’t forget Candles-Matches-Lighters - Cut/Serving knife.
Not all Bakeries supply candles & matches with the cake. Be sure to ask for them when you pick up the cake.
(TIP: Candles are cheaper at Longs.)

Communicate with Entertainers

It is extremely helpful for all involved if music people are aware that other performers will require space.
(For example: Hula, Keiki Hula, Magic, Juggling, Puppeteers, and Dancers are primarily VISUAL acts. Not being able to SEE them can really frustrate an audience.) Often Bands or Discos arrive very early to set up. If they are unaware of other performers, they may spread equipment over the entire stage area, leaving insufficient space for others. Extra work and stress can be prevented by making sure immovable items are not placed inappropriately.

Last Minute “Fallout”

Be aware that a party with 100% attendance is the rarity, not the rule. It’s not uncommon to experience last minute no-shows because of fatigue, illness, traffic, or weather. Knowledgeable party givers often do a “call-check” of guests a couple days prior to party time for this reason. Don’t let it throw you. It’s more common than you’d think.

Meal Timing

Timing your party meal is actually somewhat predictable. From the time the last person is served (or leaves the buffet line) it usually takes 40-50 minutes until adults will begin to finish and are ready to turn their attention to the next thing on your program. Kids will always finish earlier, taking about 20 minutes to eat. Then they’ll usually get up and play. (TIP: Always have music playing during dinner hour.)

Children’s Games & Amusements

Are you looking for ways to amuse kids as they arrive or after the birthday cake is served?

Here are some popular games and activities: Musical Chairs, Pinata, Hot Potato, Pin the Tail, Scribble Table (Use pages from coloring books glued to a large paper roll which is then taped to table tops. Give kids crayons to color & sign it.) Strolling costumed characters are also a popular entertainment addition. Some costumes can be purchased at larger costume/party shops for less than it costs to rent them. Costumes are often worn by friends or relatives. They shake hands, pose for photos, and help pass out goody bags. You can find many great activity ideas in party books from Borders Books, libraries, or party shops.

Our game rentals (listed below) include delivery, set up, and removal. They rank high in customer satisfaction.
You can see them on our website under “GAMES & ATTRACTIONS”.

Big Professional “PARTY CARNIVAL 5-GAME SET UP”

$397 Complete (games only, without prizes)

Rent Individually, 2-game minimum:

1. Ring Toss $75 (over 5’ tall, colorful “Genie” design)
2. Beanbag Toss $75 (over 5’ tall, Warner characters)
3. Fish Pond $75 (over 5’ tall, screen-on-table style for comfortable seated operation.
     Complete with aqua table drape & 2 poles with ringing bells)
4. Basketball Toss $75 (VERY popular! Adjusts from 3’ to 5’ tall. Uses lightweight inflated vinyl basketballs.)
5. Tattoo Booth $107 (REALLY COOL Decor! 7’ tall, huge selection of temporary tattoos (applied with water).
     Booth only: $85.